Attendance Procedure
We have amended out attendance procedure, to act more quickly when we see a child’s attendance falling below where we expect, as our aim is for overall attendance to be 97%. This procedure is in place across both sites.
ICS – Iceni Secondary Site. ICP – Iceni Primary Site
SEPTEMBER | General attendance letter and legal intervention letter goes out to all parents/carers. | Methwold attendance officer completes for both sites. |
Specific attendance letters related to the students end of previous years attendance and year 7’s also sent home. | ||
Medical evidence is also requested for students with poor attendance the previous year in order that absences can be unauthorised from day one. | ||
THROUGHOUT THE YEAR | Attendance/PA students every two weeks in primary.
Every week in secondary. |
Primary Secretary prints off and sends to Principal at ICP.
Attendance officer at ICS. |
At 98%+, Letter of congratulations/Keep up the good work to children. At the end of every term. 10tp awarded at ICP. ICS to produce a congratulations letter too. | Primary secretary to send out at ICP
Attendance officer at ICS. |
|
When a child’s attendance is 95% or less first letter goes out regarding the importance of attendance. | Primary secretary/Principal to send out at ICP
Attendance officer at ICS. HoY and PL to discuss with pupils. |
|
At 93%, a second letter to go out to parents asking for medical letter for any future illnesses. Explain that their child is classed as PA from 90%. Provide information on Joint Medical Protocol for parents to ask for their permission for us to speak to their Dr. Ask parents to provide a permission of allocating records letter for us to send to Dr.
Send letter to Drs with permission letter from parents and herringbone. |
Primary secretary/Principal to send out at ICP
Attendance officer at ICS. |
|
At 92%. Parents invited in to speak to Principal/Head of attendance at ICS. Explain that soon as a child has had 19 days off or their attendance is 90% or less, they will be PA for the rest of the year, so need to ensure this does not happen.
Action plan put in place. |
Primary secretary/Principal to send out at ICP
Attendance officer at ICS to send letters out. |
|
91% and lower. Fast track paperwork completed. Attendance monitored on a weekly basis, uploaded onto the Attendance tracker, and discussed at SLT meetings. |
Rewarding Attendance | Improving Attendance |
Class with highest attendance each week get 10 minutes extra playtime. ICP ONLY | Fast track any pupil who has more than 10 sessions off due to holiday. |
Postcards are sent home with positive comments re attendance. (Completed by secretary at ICP and attendance officer at ICS). | Text messages/ phone calls made home if we do not hear why a child is absent. Follow up calls made if no answer.
|
All pupils with 98+ attendance each term receive a voucher and entered into a draw for a £10 voucher. (Nandos at ICS and Tesco’s/Amazon at ICP) Two available to win. Separate draws for ICP and ICS
Drawn in assembly. |
At ICS, those late in in the morning are recorded and persistent late comers have lunchtime detention.
|
All pupils with 100% attendance at the end of the year get a voucher. (Nandos at ICS and Tesco’s/Amazon at ICP) Amount dependent on how many achieve it and budget allowances. | Welfare call completed when a child has 4 or more days off. This will happen on the first day for a vulnerable child. Usually Principal/AP and 1 other member of staff.
Recorded on CPOMS. |
At ICS, those with 97-100% have the opportunity to attend a trip at a heavily reduced cost.
|
Students of concern are discussed at SLT/staff/Success Team meeting regularly.
|
Home Visiting Guidelines for Staff
- Two members of staff must attend the visit.
- A member of SLT must be informed before.
- The staff members visiting must take the school mobile phone with them.
- Where possible a school vehicle will be used for the trip. If not only a staff member with business insurance can drive.
- The visit including conversation must be recorded on CPOMS.
- On leaving, the receptionist must make a note of the following:
Staff involved in visit: |
|
Have you exhausted all other means of contact? | |
Name of child they are visiting: |
|
Address of child they are visiting: |
|
Time of leaving school: |
|
Time of returning to school: |
|